Personnel Administrative Assistant - Spain

The Personnel Administrative Assistant will assist in the

administration and processing of the payrolls, communication with Social

Security, benefits, employment contracts and taxes forms for all employees.​ They

will be responsible for the implementation of the Risk Prevention and Health

Control activities calendar.​

Responsibilities:

* Communication

of new hires data to payroll for processing.​

* Assist in

the monthly treasury provision of employee costs.​

* Signing up

or withdrawal of workers with the Social Security department and keeping

records up to date.​

* Processing

of sick leave documents due to work-related accident or professional

illness.​

* Administration

of the company’s benefits programs

* Timely and

accurate processing of all related payroll and benefit adjustments

* Maintain

employee files & records up to date

* Vacation

and attendance tracking.​

* Prepare

documentation for hires, terminations, transfers and salary adjustments

* Prepare

certificates and other documents required by the employees.​

* Respond in

a timely and professional manner to internal inquiries

* Participate

in year-end processes including : Certificados de Retenciones (P60, T4)for

all employees and ex employees.​

* Assist in

activities involving payroll & benefits and other HR projects as

assigned

* Assist to

prepare documentation required by Public Institution on our applications

of sponsored work permits for not European workers.​

* Stay abreast of legislation and any related payroll &

benefits information

* Personalizing employment contracts for new hires.​

* Prepare tax related documents for employees: Forms 145, 147,

149, 030, etc.​

* Implementation of the Risk Prevention and Health Control

activities calendar.​ Record keeping of the actions taken to comply with

the Health and Safety regulations.​ Scheduling of the annual medical

check ups, fire drill, workplace evaluations, etc.​

* Assist in verbal and written translation between English/​Spanish

Requirements:

* University

Degree in “Relaciones Laborales” ó similar.​

* Minimum of

2 - 3 years of previous local experience in similar position or in an

employment contract and payroll services provider, or in a Gestoria.​

* Experience

with ex pats regularization an asset: Immigration, Social Security and Income

Tax requirements.​

* Proficiency

with Microsoft Excel and Word

* Ability to

work in a growing, fast-paced environment while meeting tight deadlines

* Must be a

fast learner with proven skills in multi-tasking and attention to detail

* Ability to

work independently and as part of a team

* Excellent

personal interaction and communication skills

* Absolute

confidentiality for payroll and personnel information

* Spanish

fluent at legal level.​ English advanced spoken and written.​

http://ofertas-empleo.monster.es/GetJob.aspx?JobID=84284926&WT.mc_n=opcionempleo

This position, Personnel Administrative Assistant - Spain, was posted on November 20, 2009. Since this job has been published, it has been viewed 543 times.