Exec/Admin Assistant I (Madrid, SPAIN, ES)

Job Posting Title: Exec/Admin Assistant IAutoReqId: 130669BRResponsibilities: Position Summary:Perform accurate and timely secretarial and administrative duties of a highly responsible and complex nature to Director(s)in World Service Europe based in Madrid.Responsibilities include but are not limited to:? Organising and maintaining a set complex diaries using a high level of tact and integrity. The post holder will need to manage across mutiple timezones.? Making complex travel arrangements including air, hotel, transfers & visas.? Co-ordination of internal and external meetings and team events, including room booking, catering etc.? Undertake tracking and administration of Cost centre & CPC statements.? Co-ordinating, preparing and reconciling of expenses using Concur.? Perform full secretarial and administrative duties, producing accurate presentations, documents and general correspondence in a timely manner.? Email delegation / reacting and responding on behalf of, prioritizing what is important and urgent, acknowledging receipt on behalf of, replying on behalf of the Director(s) World Service.? General follow-up, reminders and chasing in order to effectively meet deadlines and commitments.? Organise regular team meetings and 1:1s with Direct Reports.? Brass Ring and recruitment process, relocation and new starter co-ordination.? Answering telephones / picking up voicemails ? for own phone and on behalf of Director(s) World Service, passing on messages, following up requests etc.? Provide support to the World Service Team when applicable.? Ad hoc project work as directed by Director(s) World Service.Note: Succesful applicant will be supporting more than one Director of World Service Europe based in Madrid.EOE statement: American Express is an Equal Opportunity Employer.Required Qualifications: ? Ability to organize and work on own initiative and provide appropriate allocation of additional resources as required.? Ability to prioritise, manage and complete multiple tasks within specified timeframes.? Ability to act diplomatically and respectfully when communicating with individuals of varying levels.? Understanding and appreciation of key customer relationships (internal & external.? Accuracy and attention to detail.? Budget management skills.? Commitment to ongoing learning and development.? Handling confidential and sensitive issues in an appropriate manner.? A proactive approach with strong interpersonal skills.? An ability to demonstrate adaptability & flexibility.? Proficiency in MS Office as well as internal American Express systems ? Ariba, Concur, CTO. eHR, ePayroll, etc.? Excellent verbal and written communication skills.? Fluent in English a requirement, other European languages a plus.Work Location State/Province: SpainWork Location Country: SpainClassification: Full-Time - RegularJob Function: Administration

This position, Exec/Admin Assistant I (Madrid, SPAIN, ES), was posted on August 20, 2010. The job is located in Madrid. The employer is American Express. Since this job has been published, it has been viewed 49 times.